Technology Hardware Purchase

In order to create a Purchase Order for technology hardware an approval statement must be submitted with the Purchase Requisition. To receive an approval statement a Technology Hardware Purchase Form must be completed. This form can be found on both the Technology page and the Finance page of the district website. This form assumes that all other procurement procedures have been followed.

Technology Hardware Purchase Form

The Technology Hardware Purchase Form consists of 6 questions and a file upload.

How will this request support or enhance instruction?

For answers to this question we are looking for how the device will be used. How are the needs that the hardware is addressing not currently being met.

Who will be the assigned end user of this purchase? 

Who is the person that will be using the device? Is it a specific person, a group of people?

What is the funding source?

What funds will be used to purchase the hardware? This should be the account number that will be used.

Are there any recurring costs? If so , please mark it when answering the question below.

Will this purchase be a one time charge or will a component of it have a subscription or some other recurring cost.

What is the device? 

Please include brand, model number, quantity, and price of each item. If any cost are recurring please put a * at the end of that line and note how often the cost occurs.

Example: 

Lenovo Yoga 7i/15ITL5/x20/$900

Sharp/MX450 support/x1/$100*year

Contact information for the vendor in the event we have follow up questions.

Please include the name, phone number, and email address of someone from the vendor whom we can contact for any questions.

Please provide a copy of the quote here if available. 

If you have a copy of the quote please upload it here.

Approval/Rejected/Have Questions

Once the form has been completed technology will receive an email letting us know that a new submission is awaiting approval. You will also receive a copy of your responses. Technology will review the submission and choose one of three options, Approved, Rejected or Have Questions.

Once an option has been selected you an email will be sent to your email address containing all of the questions and answers and if it has been approved. If the Have Questions status is selected please reply back with the answer to the questions located in the Note section. If a submission is rejected, the reason for the rejection will be in the Note section.

This email then needs to be submitted with the Purchase Requisition. Any technology requests that do not have this approval will not be converted to a PO. If something is purchased without the approval it will not be configured and a ratification form completed.

Example Email

Technology Purchase Request

Technology Purchase: Rejected

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Note:

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How will this request support or enhance instruction?: test

Who will be the assigned end user of this purchase?:  test

What is the funding source?: Test

Are there any recurring costs? If so , please make it when answering the 

question below.: No

What is the device? Please include model number, the quantity, and price of 

each item.: Test

Contact information for the vendor in the event we have follow up 

questions.: Test

Copy of Quote, if available.:

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Please contact [email protected] if you have any questions about this email.